Data Protection Privacy Notice

DATA PRIVACY NOTICE

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The Parochial Church Council (PCC) of Girlington, Heaton and Manningham

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCCs of The Parochial Church Councils of St. Barnabas, St. Martin and St. Paul are the data controllers (contact details below).  This means they decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Parochial Church Councils of St. Barnabas, St. Martin and St. Paul complies with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

• To comply with our legal obligations;
• To administer membership records;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To enable us to manage church activities. (This is what we mean when we refer to our “legitimate interest” justification and includes, for example, duty rosters for coffee, welcoming, reading and prayers.)

4. What is the legal basis for processing your personal data?

We may hold and process your personal data if f doing so is permitted by any of the following justifications:

• We are required to do so by the law of the land (including Canon Law); OR
• You have given your explicit consent for us to do so; OR
• We need the information in order to function as a church (“legitimate interest”).

NB, as a not-for-profit body with a religious or aim provided we are only permitted to use  information for this purpose provided that we comply with the following conditions: –

• the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); AND
• there is no disclosure to a third party without consent.

5. Sharing your personal data

   Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your explicit consent.

6. How long do we keep your personal data[1]?

   We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

• The right to request a copy of your personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for us to retain such data;
• The right to withdraw your consent to the processing at any time
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, when our justification for holding the data is “legitimate interest” (for example, duty rosters).
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Rev Chris Chorlton 07840 312202 or contact us using the comment box below.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

[1]

[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx